Job Description

Supreme Court Records Processing Assistant (Part-time) 
Tennessee Department of State 
Tennessee State Library and Archives 
Collection Services 

 
Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment. 

 
Supervisor: Conservation Manager 

 
Summary: Work with Tennessee Supreme Court records as part of a larger processing team. Tasks include document analysis, data entry, basic cleaning, humidification and flattening, and rehousing. 

 
Duties/Responsibilities: 

• Perform basic surface cleaning on documents and remove fasteners, under supervision of the Conservation Manager.  
• Humidify and flatten documents as needed, under supervision of the Conservation Manager. 
• Read and comprehend records for key descriptive information. 
• Enter information into an online database. 
• Rehouse materials in archival folders and boxes, following proper procedure and keeping careful documentation of all box numbers and other location information. 
• Handle all materials carefully, following handling guidelines.  
• Perform other duties as assigned. 

Minimum Qualifications 
Education and Experience:  

• High school diploma and college-level coursework or experience in Archives or a related field. 

Required Knowledge and Abilities:

• Ability to decipher 18th- and 19th-century handwriting. 
• ​​​​​​​ Ability to quickly scan and distill information from large case files. 

Preferred Knowledge and Abilities:

• Familiarity with court records or legal and judicial proceedings. 
• ​​​​​​​ Descriptive writing skills. 
• Experience with cataloging/metadata. 
• Ability to recognize topics, names and organizations from Tennessee history. 
• Familiarity with Microsoft Excel and database software. 

Physical Requirements:

• Ability to work with dusty collection materials. 
• ​​​​​​​ Ability to lift and carry boxes of books and records weighing up to forty pounds. 
• Assist the organization in creating a safe and healthy working environment by working safely with the equipment provided. 
• Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions. 
• Protect the collections from loss, damage, or theft. 

Health, safety and collections security:

• Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided. 
• ​​​​​​​ Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions. 
• Take all measures necessary to protect the collections from loss, mutilation or theft. 

Salary: $15.00/hour – This position is part-time. 

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