Job Description
BibRave Overview
BibRave is an influencer and experiential marketing agency that specializes in fitness, outdoor, and lifestyle verticals. With 10 years’ experience building and managing influencers and ambassador communities for large and small companies, BibRave brings a team of strategic social media, creative, and online community-focused experts.
BibRave also crafts bold and memorable experiences, developing creative events and in-person activations, managing ideation, project management, procurement, execution, and inter-agency coordination.
Position Summary
We’re looking for a highly organized, driven, and communicative
Experiential Marketing Coordinator
to help bring bold brand experiences to life, from national product launches and pop-ups to surprise-and-delight activations across fitness, wellness, and beyond.
The ideal candidate brings strong project management and administrative experience, thrives in fast-paced and ambiguous environments, and can independently solve problems while staying calm and detail-oriented under pressure. This role will own assigned components of experiential programs while supporting senior team members across planning, production, vendor management, on-site execution, and reporting.
This is a fully remote role reporting directly to our Director of Experiential Marketing. If you love the intersection of culture and sport, and thrive when no two days look the same, we want to hear from you.
The annual base salary for this position ranges from $50,000 - $60,000 (+ bonus). Actual salary will vary based on the candidate's location, qualifications, skills, and experience.
What you’ll do
Experiential Program Execution
Partner with the Experiential Marketing Lead(s), Experiential Marketing Associate, and Account Team to bring clients’ vision to life
Research and vet potential vendors and partners and support with outreach, negotiation, contracting, and payments
Provide helpful feedback on vendor/partner execution quality
Spot trends and pitch ways to integrate them into existing programs
Project Management
Follow Experiential project timelines, overseeing all deadlines and deliverables
Build and maintain project sheets, trackers, production timelines for the team to always have an accurate, up-to-date view of where each project stands
Assist with program and process optimizations and improvements
Pull metrics into reporting templates and keep stakeholders in the loop
Process invoices/payment requests for partners/vendors
Assist with internal and external communications with clarity and speed
Represent BibRave and our clients professionally across every channel
What we’re looking for
This role will need to assist with multiple projects, all while adhering to very strict timelines and constantly changing client needs. These are the real qualities that make someone thrive in this role and at BibRave.
Exceptional social intelligence.
You bring a hospitality-driven service mentality, with a polished, professional approach and a genuine commitment to creating positive experiences for clients, partners, and teammates.
Obsessive organization.
You're the person who already made the checklist before the meeting started.
Crystal-clear business writing
across email, Slack, Monday.com, decks, and everywhere else. Succinct and accurate communication is critical to this role.
A bias toward action.
You don’t wait for problems to become urgent; you anticipate them, take ownership, and solve them proactively.
Composure under pressure.
Shifting KPIs and tight timelines don't rattle you, they motivate you.
Self-direction.
You set your own deadlines, meet them, and tell someone when you won't.
Attention to detail.
Like being able to reference this bullet point in your cover letter.
We require…
1–3 years experience in experiential marketing and/or managing complex projects and programs
Fluency in: Google Suite, Microsoft Office, Slack, Canva, Monday.com (or comparable PM tool), and AI tools like ChatGPT
The ability and willingness to travel (3-5 times per year)
Experience with in-person events and knowledge of the running/racing/multisport space are a plus
Passion for the fitness, running, outdoor, or wellness industries
Perks & Benefits
Health, Dental and Vision Insurance
Flexible time off
401(k) match
Fully remote, work from wherever you work best
Front-row seat to a rapidly growing fitness, running, and wellness industry
Professional development directly from BibRave leadership
Occasional free gear and accessories (yes, really)
A team that's genuinely fun. We love food, tech, ice cream, coffee, beer, and staying active
BibRave is an Equal Opportunity Employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.
Job Tags
Work at office, Remote work, Flexible hours, Shift work